Headers, footers, watermark, and text formatted as hidden text can also be included, but will not appear if you do a quick hover over the document. Worse yet, there are other privacy implications here – you might want to post a document to the web without your name associated with it, but your name will appear in the document properties by default. But the metadata might reveal that you only worked for a few minutes on the TPS report, collaborated with other people, and used a template called “Unnecessary TPS Report Template” when creating it. This can potentially be embarrassing – for example, you can send your boss a TPS report and say you’ve spent all day working on it alone. These properties will also contain the name of any template you used when creating the document, email headers, and other related information. Office saves document properties, including details such as author, subject, title, date you created a document, the last time you edited it, and the time you spent on it. See also What is the best chat app? What kind of metadata does Office record? Of course, if you don’t want that metadata at all, you can just delete it without worrying about keeping a copy. You will then have a copy of the document with the metadata. For this reason, Microsoft recommends that you create a new copy of the document (use the Save As feature) before removing metadata and publishing the document. Note that you will not be able to recover most of this metadata after deleting it. Click the Remove All button next to a metadata type to remove it. You can just leave all options selected to examine the document for all types of metadata.Ĭlick Inspect and Office will examine the document for metadata. To show hidden metadata in the document, click the Check for Problems button, click Inspect Document, and choose the metadata types for which you want to examine the document. On Office 2007, click the Office orb button on the ribbon, point to Prepare, and then click Inspect Document. This information is more obvious than in older versions of Office, but it’s still easy to miss it if you don’t know Office is adding this sensitive data to your documents. On Office 2013 or Office 2010, click the File menu, click Info, and the Inspect Document tool will be in the foreground, alerting you to potentially sensitive information in the document.

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